Inventory of the Sarabande Books Records, 1992-2002
[top]Descriptive Summary
TitleSarabande Books Records,
1992-2002
Creator
Sarabande Books
Extent
22.60 Linear Feet
11,638 Items
Repository
11,638 Items
Rare Book, Manuscript, and Special
Collections Library, Duke University
Language
English.
[top]
Administrative Information
Access RestrictionsCollection is restricted.
In addition, some of the materials in this
collection are not immediately accessible, because they
require further processing before use.
Patrons must sign the Acknowledgment of Legal Responsibility and Privacy Rights form before using this collection.
Also, all or portions of this collection may be housed off-site in Duke University's Library Service Center. Consequently, there may be a 24-hour delay in obtaining these materials.
Please contact Research Services staff before visiting the Rare Book, Manuscript, and Special Collections Library to use this collection.
Use Restrictions
The copyright interests in this collection have
not been transferred to Duke University. For more
information, consult the copyright section of the
Regulations and Procedures of the Rare Book, Manuscript,
and Special Collections Library.
Preferred Citation
[Identification of item], Sarabande Books
Records, Rare Book, Manuscript, and Special Collections
Library, Duke University.
Provenance
The Sarabande Books Records were received by the
Rare Book, Manuscript, and Special Collections Library as a
purchase in 2000-2003.
Processing Information
Processed by Lisa Stark and Ruth E. Bryan
Completed August 9, 2000 and February 16,
2001
Additions minimally processed by Allan Maule;
Danielle McGregor; Elizabeth Arnold
Last updated April 6, 2003
Encoded by Ruth E. Bryan; Joshua A. Kaiser
This finding aid is NCEAD compliant.
[top]
Biographical Note
Sarabande Books is a non-profit literary press publishing poetry and fiction. It was established in 1994 by Sarah Gorham in Louisville, Kentucky
[top]Collection Overview
This collection (accession #2000-0306) (4150
items, dated 1992-1996) documents the founding of the
company. Many files mention editor and president Sarah
Gorham and include start-up files, correspondence and
author files, marketing materials, financial records, and
other materials generated by the press. Also includes
Gorham's memoir written during the first days of the press;
files on prizes offered by the press (the Mary McCarthy
Prize for short fiction and the Kathryn A. Morthon Prize
for poetry); correspondence with authors Jane Mead, Lee
Martin, Richard Frost, Sharon Bryan, Laura Jenson, Medbh
McGuckian, and Liliana Ursu; and correspondence with Sallie
Bingham about the formation of the press. Acquired as part
of the Sallie Bingham Center for Women's History and
Culture.
The addition (accession #2001-0022) (2911 items,
4.4 linear feet; dated 1996-1997) continues to document the
company's activities. Materials include correspondence
files; author files; sales and marketing files; 24 color
and 4 black-and-white photographs; 11 electronic (computer)
files; and material relating to Sarabande's non-profit
operations from 1996 to 1997. Much of the correspondence
tracks letters to and from Sallie Bingham and Sarah Gorham.
Authors represented include Dick Allen, Brian Griffin,
Sharon Solwitz, Belle Waring, and Baron Wormser.
The addition (accession #2002-0062) (2260 items,
6.3 linear feet; dated 1996-1998) comprises primarily
author binders, files, and correspondence (1996-1998); and
marketing and sales records, including examples of
advertisements and reviews (1998). Also includes
correspondence between Sallie Bingham and Sarah Gorham
(1998); poetry and fiction galleys; documents related to
the press' nonprofit activities, including 2 audio cassette
tapes and paper records documenting board meetings (1998);
2 color and 10 black-and-white photographs and 1
black-and-white negative; and 18 electronic (computer)
files originally received on one 3.5" diskette. Authors
represented include Cathleen Hagenston, James Kimbrell,
Stefanie Marlis, Shara McCallum, Jean Valentine, and Kate
Walbert.
The addition (accession #2003-0021) (2,300 items, 5.30
linear feet; dated 1995-2002) consists largely of author
files (1997-2000) and printed material comprising journals
and review publications (1998-1999). Also includes office
correspondence (1995-2002); sales analyses, grant
proposals, and marketing files (1996-2001); and documents
related to conferences and events, special projects, board
meetings, and nonprofit activities.
[top]
Subject Headings
These are searchable subject entries for this collection. Performing a search on these subjects in the Duke University Libraries online catalog will bring up other related research materials.
- Gorham, Sarah, 1954- --Correspondence.
- Solwitz, Sharon, 1945- .
- Allen, Dick, 1939- .
- Mead, Jane, 1958- .
- Lee, Martin.
- Frost, Richard, 1929- .
- Bryan, Sharon.
- McGuckian, Medbh, 1950- .
- Ursu, Liliana, 1949- .
- Griffin, Brian, 1957- .
- Skinner, Jeffrey.
- Waring, Belle, 1951- .
- Wormser, Baron.
- Bingham, Sallie.
- Bingham, Sallie--Correspondence.
- Calbert, Cathleen.
- Halme, Kathleen.
- Hagenston, Becky, 1967- .
- Marlis, Stefanie, 1951- .
- Valentine, Jean.
- Walbert, Kate, 1961- .
- McCallum, Shara, 1972- .
- Sarabande Books.
- Small presses--Kentucky.
- Women publishers--Kentucky.
- Small presses--Southern States.
- Publishers and publishing--United States.
- Authors and publishers--United States.
- Color photographs.
- Black-and-white photographs.
- Black-and-white negative.
- Audiocassettes.
- Machine-readable records.
- Sallie Bingham Center for Women's History and Culture.
 | List of Series in Collection | |||||||
 |  | Accession 2000-0306 | ||||||
| | Accession 2001-0022 | ||||||
| | Accession 2002-0062 | ||||||
 | | Accession 2003-0021 | ||||||
Preliminary Description of Unprocessed Collection
Accession 2000-0306
Some of the materials in this collection are
not immediately accessible, because they require further
processing before use. Technical Services staff need to
copy newsprint in box 4 onto acid-free paper. Please
contact Research Services staff before visiting the Rare
Book, Manuscript, and Special Collections Library to use
this collection.
Restriction: Budget files (box 6) may not be
used without permission of the president of Sarabande Books
for a period of 25 years from creation.
Box 1
Start-Up Files
Sarabande Books -
Sarah
Start-Up - Sarah
Office Start-Up
Bar Codes for Cover
Design - Logo
501-C-3 Correspondence
Incorporation
Documents
Nonprofit Application
Sales Tax and Bulk Mail
Application
Sarabande History
Trademark Registration
Resources: Books, Subscriptions,
Dues
Production-General
Staffing and Services
Staffing Inquiries
Interview Notes
Marketing Director
1994 - High/Middle Low
(3
folders)
Late Marketing Applications
1994
Distributors - General
Distributors - Inland
Distributors - National Book
Network
Distributors - Publishers Group
West
Distributors -
University
Wholesalers and
Warehousers
Typesetters
Sales Terms
Contests
Contests - Startup
Contest
1995
Contest
1996
Fiction Finalist
Nonprofit Files
Board Meeting
1996
Board Meeting
1995
Nonprofit Activity
1996
Nonprofit Activity
1995
Correspondence Files
American Voice
Correspondence
Gorham/Gallagher
Correspondence
Gorham/Bingham Correspondence
1996
(2
folders)
Gorham/Bingham Correspondence
1995
(2
folders)
Box 2
Gorham/Bingham Correspondence
1994 and
earlier
(2
folders)
Sallie's Book
(2
folders)
Straight Man
MS.
(2
folders)
Author Files
Jane Mead
(2
folders)
Lee Martin
Martin - Edited
Stories
Martin - Sub-rights
Richard Frost
Electronic files included under this entry
were copied onto server. See reference archivist for
assistance.
Sharon Bryan
Laura Jenson
Medbh McGuckian
Liliana Ursu
Author Books, signed copies of Mead,
Martin, Frost, Bryan
Letters In and Out,
1996 January- 1996 February
(4
folders)
Box 3
Letters In and Out
(51
folders)
1996 March-1996 December
1995
1994 September-1994 December
Box 4
Letters Out Log Book
Attention: Copy newsprint onto acid-free
paper before use.
Press kit
Marketing Archives
1994
1995
1996
(2
folders)
Catalog
1996 Fall
ABA
1996
AWP Conference
1996
Sales Conference,
1996 December
Sales Conference
1995
Newsletter Masters
Stationery file
Galleys and brochures
Journals and newspapers with
Sarabande ad space or book reviews
Box 5
Journals continued
Box 6
Sarabande Memoir, Gorham
Sales Analysis by Title
Marketing Director - Top
Kristin Herbert
Budgets
1994-1996
RESTRICTED
Accession 2001-0022
Some of the materials in this collection are
not immediately accessible, because they require further
processing before use. Please contact Research Services
staff before visiting the Rare Book, Manuscript, and
Special Collections Library to use this collection.
Technical Services staff need to reformat newsprint.
The contents of two computer disks was
migrated to the Special Collections server. Contact
Technical Services.
Box 1
Nonprofit Files,
1997
Board Meeting
Nonprofit Activity
CLMP Judging-Nonprofit
Activity
KY State Arts Council
Witter Bynner,
1996-1997
NH State Arts Council
Office Correspondence Files: Letters
In and Out,
1997
Bingham-Gorham Correspondence,
1997
Author Files
Belle Waring
Baron Wormser
Brian Griffin
Box 2
Dick Allen
Last Call,
misc. (Gorham, Skinner, editors)
Last Call,
research
Last Call,
education
Last Call,
mailing list
Last Call,
Louisville event
Sharon Solwitz
Ray Young Bear
Jenny Offill
Signed copies, cloth and paper, of
various books
[removed for individual cataloging; see list
at end of container list for titles]
Marketing and sales files,
1997
Ads and reviews
Galleys
[Removed to box 5]
Misc. marketing
Includes catalogs, brochures, postcards,
newsletters, t-shirts, and journals in which advertisements
or reviews of Sarabande Books' publications appeared.
[Journals removed to boxes 5 and 6]
ABA
Box 3
AWP
May sales conference
December sales
consultation
Consortium material: monthly
newsletters/sales conference packets,
1996-1997
Box 4
Consortium sales analysis by
title: monthly and yearly
Sarabande Books sales kits,
1996-1997
Subscribers
Box 5
Galleys (uncorrected proofs) of
Last Call, Ode to the Cold War,
Sparkman in the Sky,
Dark Blonde,
When, and
Blood and
Milk.
Journals in which advertisements
or reviews of Sarabande Books' publications
appeared
Box 6
Journals in which advertisements
or reviews of Sarabande Books' publications
appeared
Accession 2002-0062
Some of the materials in this accession are
not immediately accessible because they require further
processing before use. Please contact Research Services
staff before visiting the Rare Book, Manuscript, and
Special Collections Library to use this collection.
Author binders, 1996-1997
All documents in boxes 1-2 were removed
from their binders, placed in acid-free folders, and stored
next to the binder in which they were originally received.
The binders housed in box 3 were kept as received.
Box 1
Jane Mead,
1996 June
Sharon Bryan,
1997 May
Box 1-2
Last Call,
1997 January
Box 2
Lee Martin,
1996 June
Attention: Contains pictorial
materials.
Richard Frost,
1996 November
Attention: Contains pictorial
materials.
Box 3
Brian Griffin,
1997 October
Attention: Contains pictorial
materials.
Belle Waring,
1997 November
Baron Wormser (
When),
1997 November
Dick Allen,
1997 April
Attention: Contains pictorial
materials.
Sharon Solwitz,
1997 May
Author files/correspondence, 1998
Shara McCallum
Includes poetry manuscripts.
Jean Valentine
Robert Clinton
Attention: Contains pictorial
materials.
Includes poetry manuscripts.
Stefanie Marlis
Disk 001 removed and its contents
migrated to the Special Collections server. A disk
directories log exists. Contact a Reference Archivist.
Includes poetry manuscript.
James Kimbrell
Kate Walbert
Includes edit of last chapter
manuscript.
Kathleen Halme
Becky Hagenston
Cathleen Calbert
Calbert--additional
poems
Incoming and outgoing office
correspondence,
1998 March
Box 5
Incoming and outgoing office
correspondence,
1998 April-December
Attention: Contains pictorial
materials.
Box 6
Incoming and outgoing office
correspondence,
1998 January-February
Correspondence,
Bingham/Gorman
Marketing and sales archives
Poetry contest entry logbook,
1996-1998
Reviews and ads, including
magazines and clippings,
1998
Technical Services staff may need to
reformat newsprint before use.
Box 7
Reviews and ads, including
magazines and clippings,
1998
Technical Services staff may need to
reformat newsprint before use.
Box 8
Poetry Galleys
Taking
Eden
Rife
Gatehouse
Heaven
Entire
Dilemma
Equipoise
Fiction Galleys
Where She
Went
A Gram of
Mars
1998
Marketing
Includes newsletters, brochures, and the
1998-1999 catalog.
Rife
purchase incentive
1998 sales kits
(2
folders)
1998 subscribers
ABA [BookExpo America]
1998
AWP [Literary Magazine and Small
Press Conference] 1998
Box 8-9
Consortium Pre-Sales Conference,
1997-1998
Box 9
Sales conference,
1998Spring and December
Consortium sales analysis by
title: monthly and yearly,
1998
Nonprofit files, 1998
Board meeting,
1998
Technical Services staff need to format
for use copies of 2 audio cassette tapes.
Nonprofit activity,
1998
CSU [Cleveland State University]
Lecture
KY State Arts Council
Judge
Submission list master/publication
resource list
1998 Kentucky
newsletter
KY State Arts Council
Witter Bynner [Foundation for
Poetry], [funding request],
1998
National Endowment for the Arts,
[funding proposal],
1998
Accession 2003-0021
Budget files (Boxes 7 and 8) are restricted
and may not be used without permission of the president of
Sarabande Books for a period of 25 years from creation.
Some of the materials in this collection are
not immediately accessible, because they require further
processing before use. Please contact Research Services
staff before visiting the Rare Book, Manuscript, and
Special Collections Library to use this collection.
Box 1
Contents of Box 1:
[Attention: Contains pictorial
materials.]
Author files
Becky Hagenston
Kathleen Halme
Michael Burkard
Kate Walbert
Box 2
Contents of Box 2:
[Attention: Contains pictorial
materials.]
Author files
James Kimbrell
Stephanie Marlis
Robert Clinton
Baron Wormser
Judith Slater
James Baker Hall
Aleida Rodriguez
Robin Lippincott
The Beach
Book: Correspondence, author
requests/permissions
Box 3
Contents of Box 3:
[Technical services needs to reformat for
use copies of digital media before use.]
Office Correspondence:
1999 Sept.-1999 Dec.
Box 4
Contents of Box 4:
Office Correspondence:
1999 Mar.-1999 Sept.
Bingham/Graham
Correspondence
Box 5
Contents of Box 5:
[Technical services needs to reformat for
use copies of audio materials before use.]
[Technical Services staff may need to
reformat newsprint before use.]
[Attention: Contains pictorial
materials.]
Correspondence
Nickole Brown's Letter Log 9/1/95-2/27/02
Marketing Archives,
1999
Printed material: Journals, Book
Catalogues,
1999 Jan.-July
Box 6
Contents of Box 6:
[Technical Services staff may need to
reformat newsprint before use.]
Marketing Archives,
1999
Printed material: Journals,
1999 Apr.-Nov.
Box 7
Contents of Box 7:
[Oversize materials removed to oversize
Box 9.]
Printed material: Journals,
1998-1999
Grants, Non Profit
Analysis of sales,
1999
Box 8
Contents of Box 8:
Conferences, events, and projects,
1999
Grant proposals
Non profit papers
Sales Summaries,
1996-2001
Box 9
Contents of Box 9:
[Technical Services staff may need to
reformat newsprint before use.]
[Contains oversize material from Box 7.]
Book Review journals and
newspapers,
1998 Dec.-1999 Aug.
[top]
Materials Cataloged Separately
Signed copies in paper and cloth and galleys of
the following books were removed from accession #2001-0022
and cataloged separately:
- Last Call
- Ode to the Cold War
- Sparkman in the Sky
- Dark Blonde
- When
- Blood and Milk
Signed copies in paper and cloth of the
following books were removed from accession #2002-0062 and
cataloged separately:
- Entire Dilemma
- Equipoise
- Gatehouse Heaven
- A Gram of Mars
- Rife
- Taking Eden
- Where She Went
